Workspaces and organizations

SprintBee has two containers, and almost every "who can do this?" question comes down to telling them apart. A Workspace is one team's ceremony space. An organization is the billed account that owns Workspaces and the people who can reach them.

What a Workspace holds#

A Workspace holds one Planning Room and one Retro Room, plus the settings, connections and history those rooms share. The rooms are permanent — you do not create a new one per meeting. Each meeting becomes a session inside the room it belongs to.

That is why the Workspace, not the room, is the unit everything else is counted and configured against. Plans are sized in Workspaces. Work-item connections and access rules are set on the Workspace and cover both of its rooms; estimation and retro defaults are set per ceremony, under Planning Room and Retro Room in the same Workspace settings.

Archiving a Workspace makes both rooms read-only: history stays available, but no new sessions can start until it is restored. Anyone who can manage the Workspace can archive and restore it from the Workspaces list.

Personal Workspaces and organizations#

Every signed-in person can keep a Personal Workspace — owned by them alone, with no organization behind it. The Workspaces list labels its owner as "Only you". A Personal Workspace always resolves to Free-plan features, and the personal allowance is one Workspace.

An organization is the shared alternative. It owns its Workspaces, holds the plan and billing, and has a member list. Workspaces it owns are labelled "Your organization". If you have never created one, the Workspaces tab offers to make a free organization for you, and your existing Personal Workspaces come along when it is created.

Paid capability follows the organization's plan, not the individual. Free includes one Workspace; Pro, Pro Plus and Pro Ultra include 3, 10 and 25, with an identical feature set — Workspace Quota and price are the only things that differ between the paid tiers. Going over quota starts a grace period, after which the least-recently-active Workspaces archive automatically.

Owner, admin, member#

An organization has three roles.

Role	Can do
Owner	Everything an admin can, plus billing and transferring ownership
Admin	Manage Workspaces, members, access controls, integrations and organization settings
Member	Reach the organization's Workspaces and rooms

There is exactly one owner. The owner's row in the member list carries a crown and has no role dropdown and no remove action — ownership moves only through Transfer ownership on the organization's General page, which hands it to an active admin and leaves the previous owner as an admin.

Admins and the owner see the Organization group in the dashboard sidebar and can edit Workspace settings. Members do not: they see the Workspaces they have access to, and Workspace settings render read-only for them.

Adding people#

The Members page offers two ways to bring someone in, and the difference is what they arrive as.

Invite admin emails an invitation and creates the person as an admin. They appear immediately with a Pending status, and their row gains a Resend action until they sign in.

Add member grants access to the organization's rooms with no email sent at all. You share a room link with them yourself.

Both are keyed to an email address, and both activate the same way: the first time that person signs in with that address. An admin invitation links to a page naming the organization, but there is no separate "accept" button — signing in with the invited address is accepting. If you are already signed in as someone else, the page tells you which address the invitation is for and offers to switch.

Existing people can be moved between Admin and Member with the role dropdown on their row, or removed entirely.

How the dashboard is arranged#

The dashboard has three levels, and the sidebar changes to match which one you are in.

At the top level you get Workspaces, a list of everything you can reach, and — for owners and admins — a link into Organization settings.

Opening a Workspace replaces the sidebar with that Workspace: an Overview, then Settings for Workspace details, Planning Room, Retro Room, Integrations & notifications and Access.

Organization settings is its own level, covering General, Insights, Members, Access controls, Integrations and Billing & Plan. A banner marks it, because changes there can affect every Workspace.

The top bar is constant: the organization name and switcher on the left, your personal account menu on the right.

Your profile#

Your profile is personal and sits apart from all of this, reached from the account menu in the top-right rather than the sidebar. It holds your display name — the default name you appear under when you join or moderate a room — and your sign-in email, which is read-only; contact support to change it.

Workspace settings vs organization settings#

The split is connection versus use.

The organization holds the connections themselves — a Jira or Linear account authorized once, on the organization's Integrations page — along with the plan, the member list, and the access-control policy.

The Workspace decides how its rooms use them. Which connected source a room draws work items from, and where voting-window notifications post, are set under Workspace settings → Integrations & notifications.

Access controls and billing#

Two organization settings are big enough to have their own pages.

Access controls — room passwords, required sign-in and email-domain allow lists — is written up in Control who can join a room. Billing & Plan — trials, plan changes, invoices and Workspace quota — is in Plans and billing. Both still live in the dashboard exactly where the sidebar shows them.